We keep your data private
and handle it responsibly.

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Privacy Policy

Effective Date : December 1, 2025

Nextimates respects your privacy and is committed to protecting your personal and project-related information in compliance with applicable data protection laws, including the General Data Protection Regulation (GDPR) and India’s IT (Reasonable Security Practices and Procedures and Sensitive Personal Data or Information) Rules, 2011, as amended by subsequent regulations.

This Privacy Policy explains how we collect, use, disclose, and protect your data when you visit our website or engage our construction estimating services.

1. Information We Collect

We collect information necessary to deliver accurate and efficient estimating services. This includes:

a. Personal Information:

• Name, company name, email address, contact number, and billing details.
• Professional information such as designation and company role.

b. Project-Related Information:

• Drawings, blueprints, specifications, and related project documents you provide for estimation purposes.

c. Technical and Usage Data:

• IP address, browser type, device information, and website usage data (collected via cookies and analytics tools).

d. Sensitive Personal Data (only if necessary):

• Payment details (processed securely through authorized third-party gateways). • Any other data voluntarily provided by you that qualifies as “sensitive personal information” under Indian IT Rules or GDPR.

2. Legal Basis for Processing (GDPR Compliance)

We process your personal data only when one or more of the following conditions apply:

• Consent: You have given explicit consent for processing your data for specific purposes.
• Contractual necessity: Data is required to perform our obligations under a service contract.
• Legal obligation: Processing is necessary to comply with legal requirements.
• Legitimate interest: Processing is required to improve our services, maintain records, and ensure security, provided it doesn’t override your rights.

3. How We Use Your Information

We may use your information to:

• Provide construction estimating and consultancy services.
• Respond to inquiries, deliver quotes, and manage ongoing projects.
• Improve accuracy, turnaround time, and customer experience.
• Send administrative communications and updates.
• Maintain business records and comply with legal or regulatory obligations.

We do not sell or share your information with unrelated third parties for marketing purposes.

4. Data Sharing and Disclosure

Your data may be shared only under these conditions:

• With service providers who assist in hosting, analytics, or payment processing — all bound by confidentiality and data protection agreements.
• With partners or subcontractors (only upon your approval) when collaboration is needed for project estimation or delivery.
• For legal compliance or when disclosure is required by court order, law enforcement, or regulatory authority.
• During business transfers, such as mergers or acquisitions, under strict confidentiality terms.

5. Cross-Border Data Transfer

If your data is transferred outside India or the European Union, we ensure appropriate safeguards are in place, such as Standard Contractual Clauses (SCCs) or other legal transfer mechanisms as per GDPR and Indian IT guidelines.

6. Data Retention

We retain your personal and project data only for as long as necessary to fulfill the purposes for which it was collected, or as required by applicable law.
Once data is no longer required, it is securely deleted or anonymized.

7. Your Rights

You have the following rights under GDPR and Indian data protection law:

• Right to Access: Request a copy of the data we hold about you.
• Right to Rectification: Correct inaccuracies in your data.
• Right to Erasure (“Right to be Forgotten”): Request deletion of your data, where applicable.
• Right to Data Portability: Obtain your data in a structured, machine-readable format.
• Right to Restrict or Object to Processing: Withdraw consent or object to data use in certain circumstances.
• Right to Lodge a Complaint: Contact the relevant data protection authority if you believe your rights are violated.

Requests can be made by contacting our Data Protection Officer (DPO) using the details below.

8. Cookies and Tracking Technologies

Our website uses cookies and analytics tools to enhance user experience and monitor site performance.
You can manage cookie preferences through your browser settings or disable them entirely — however, this may affect some website functions.

9. Data Security

We employ industry-standard security practices to protect data from unauthorized access, alteration, or disclosure, including:

• Secure servers and encrypted file storage.
• Password-protected estimating systems.
• Controlled employee access and confidentiality agreements.
• Regular review of IT and data security procedures.

10. Data Protection Officer (DPO)

We have appointed a Data Protection Officer (DPO) to oversee compliance with this Privacy Policy.

Contact Details:
Data Protection Officer – Nextimates
Email: admin@nextimates.com
Phone: +91-9422894961

11. Changes to This Policy

We may update this Privacy Policy periodically to reflect regulatory updates or operational changes. The revised version will be posted on this page with an updated “Effective Date.”

12. Contact Us

For questions, concerns, or requests related to this Privacy Policy, please contact:

Nextimates
Email: info@nextimates.com
Phone: +91-9422894961

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